PRIVACY POLICY

1. INTRODUCTION

This privacy policy (“Privacy Policy“) goes into effect on July 10, 2021, and explains how Consult Circle collects, stores, shares, protects, and uses personal data from our website visitors, business contacts, job applicants, suppliers, consultants, professional advisors, investors, and actual and potential Consult Circle customers.

Please keep in mind that this Privacy Policy will be updated on a regular basis to reflect any changes in the way we handle your personal data or changes in relevant law.

The terms ‘Consult Circle,’ ‘we,’ ‘us,’ and ‘our’ in this Privacy Policy relate to Consult Circle Ltd, its subsidiary companies, and trading brands or trading names.

Personal data refers to any information we have about you that can be used to identify you directly or indirectly, and it may include your name, contact information, job title, employer organisation, qualifications and professional activities, references provided by third parties, and the results of other due diligence performed.

 

2. HOW DO WE COLLECT PERSONAL INFORMATION?

When you interact with our website, when you have contact with Consult Circle through introductions, referrals, or meeting a Consult Circle representative, when corresponding with us in relation to a sale, order, product, or service with Consult Circle, or when applying for any career opportunities with us, we will collect and store your personal data.

 

3. WHAT PERSONAL INFORMATION DO WE HAVE ABOUT YOU?

We shall save limited quantities of personal data on you if you are a business contact, a trade supplier, or a professional adviser, such as your name, contact information, job title, and employer organisation.

 

If you are a contractor or consultant, we will keep personal information about you, including the information listed below, as well as your date of birth, bank account information, and VAT number (to the extent applicable).

 

If you are a job applicant, we may keep the information you gave to us in your CV, application form, and covering letter, as well as your date of birth, gender, and any information you offer to us during an interview. We may also keep sensitive personal data about you, such as your race or ethnicity, information on your health, including any medical conditions, and sickness records.

 

We shall take reasonable steps to ensure that the personal information we store is correct and, if necessary, up to date. If you believe that any of the personal data that Consult Circle has on file for you is erroneous, please contact Consult Circle using the information provided in section 15 below.

 

4. WHAT WE DO WITH YOUR INFORMATION

We will use your personal data for one or more of the following purposes, and may share it with third parties working on our behalf:

 

• Managing and keeping records of services or advice received, as well as commissioning further services;
• Seeking and receiving expert assistance from our professional advisors, such as lawyers, accountants, and other specialists;
• Inviting you to presentations and events, as well as arranging meetings with Consult Circle officials;
• evaluating prospective transactions
• Keeping track of investments;
• Observing our regulatory and legal commitments;
• For administrative purposes or to conduct internal audits;
• safeguarding our legal rights and interests
• If you are a supplier, consultant, professional adviser, shareholder, or investor, we will use your services to carry out our contract with you; and
• To perform research on how our website is used.

 

We will not sell your personal information to third parties.

If we desire to use your personal data for a purpose other than the one for which it was originally submitted, we will seek your consent or rely on another valid legal reason to treat your personal data in accordance with relevant legislation.

 

5. FOR MARKETING PURPOSES INFORMATION

We may use your information to give you updates and news about Consult Circle and its operations, as well as activities and events that we believe may be of interest to you.

If you want us to discontinue using your information for these purposes at any time, please contact Consult Circle (see Contact Information in section 15 below).

6. PROCESSING FOUNDATIONS

We depend on one or more of the following legal bases to lawfully keep, hold, and process personal data:

• your agreement to specific processing actions For example, if you have given us permission to use your information for marketing purposes; or
• In running our firm, we have legitimate interests. For example, if we enter into a transaction with you, whether it is completed or not, we may need to handle your personal information
• in order to perform that contract and/or comply with our legal and regulatory duties.
• Our fulfilment of a legal responsibility imposed on Consult Circle. For example, we have a legal obligation to investigate and react to complaints about us, and we may need to process your personal information as part of that investigation.
• If you are a contract party, since processing your personal data is required for the contract’s execution.

7. DISCLOSURE OF YOUR PERSONAL INFORMATION

In some cases, we may wish to or are required to share your personal information to third parties. This will only happen in compliance with the law and for the purposes stated above. Among these scenarios are the following:

• To other Consult Circle Brands, Trading names or subsidiary companies or our representatives;
• To our outsourced third-party service providers who process personal information on our behalf, such as cloud hosting providers or data storage or security providers;
• To professionals such as lawyers and accountants, as well as fund administrators and other consultants;
• To those who have an interest or engagement in, or are considering an interest or involvement in, a transaction with Consult Circle (or funds managed or advised by Consult Circle), including financial intermediaries, lenders, co-investors, and investors in Consult Circle-managed or advised funds;
• Where required by law or regulation, we report to legal and regulatory authorities; and
• To any other third party to whom you have given your permission.

 

8. TRANSFER OF PERSONAL DATA BEYOND THE UK

We may transmit your personal data to a third party in countries outside the UK, including outside the EEA, for further processing in accordance with the purposes outlined in this Privacy Policy from time to time. Your personal data, in particular, may be transferred to our outsourced service providers based abroad, which may include organisations, offices, or data centres. In these cases, we will ensure that your privacy rights are appropriately secured by appropriate technical, organisational, contractual, or other lawful means, as required by applicable legislation. Please contact us if you would like more information about how Consult Circle may transmit your personal data and the precautions we have in place; see Contact Information in section 15 below.

 

9. PERSONAL DATA RETENTION

We shall take all reasonable steps to retain personal data exclusively for the purpose for which it was received, as specified in this Privacy Policy (unless longer retention is required by the applicable law or regulation). To the extent that we have a legitimate and permissible interest in doing so, we may preserve an anonymized form of your personal information that no longer refers to you for statistical purposes without time restrictions.

 

10. SECURITY AND CONFIDENTIALITY

Consult Circle will make every reasonable effort to:

• All personal information you send to us is kept secure.
• ensure its confidentiality and security; and
• make certain that personal privacy is protected

All of our data is kept in written or electronic form on our servers and computers, as well as in a variety of physical locations. We keep physical, electronic, and administrative precautions in place to protect your personal information from misuse, unauthorised access or disclosure, and loss or corruption caused by computer viruses and other sources of harm.

11. YOUR RIGHTS IN RELATION TO PERSONAL DATA

Individuals have specific rights under data protection law, including the ability to access, rectify, withdraw consent, erase, restrict, transport, and object to the processing of their personal information. Individuals have the right to file a complaint with the relevant data protection authority if they believe their personal information is being handled illegally. More information regarding your rights is provided below:

• The right to a copy of your personal information. You may be able to receive a copy of the personal information we have on file for you.
• The right to be corrected. You may request that any inaccurate or missing personal information be corrected. If we disagree and feel the information is true and full, we shall notify you and make a notation on the record that you dispute the accuracy of the information.
• Right to revoke consent You may withdraw your permission to the processing of your personal information at any time, as authorised by law. Such withdrawal will have no effect on the legality of processing based on your prior consent.
• The ability to oppose to processing. You have the right to ask us to stop processing your personal information.
• The right to be forgotten. You may request that we delete your personal information, and we will do so unless there is a legal reason not to.
• The right to file a complaint with the appropriate supervisory authority. You have the right to lodge a complaint with the relevant regulatory authority, which in the UK is the Information Commissioner’s Office.

Any requests made under this provision must be made in writing to the Data Protection Officer at info@consultcircle.com. We also recommend that you contact us if you have any concerns or have a complaint about how we handle your personal information (see Contact Information in section 15 below).

 

12. LINKS

Our website may contain links to websites owned and controlled by third parties. Consult Circle is not responsible or liable for such websites or their contents, or for their privacy practises. Any applicable privacy policy on any such website should be read.

13. THIRD PARTY

When you submit personal information on behalf of another person, you acknowledge that you have informed them of how we may collect, use, and disclose their personal information, why you have submitted it, how they can contact us, and the conditions of our Privacy Policy. You also confirm that they have given their agreement to such collection, use, and disclosure.

14. OBSERVATION OF PRIVACY LAWS

Consult Circle abides by the data protection and privacy laws that apply to it. You should ensure that you are aware with those laws, including any exceptions that may apply. You should also be aware that privacy regulations in various jurisdictions can and do change.

Consult Circle accepts no obligations regarding the handling of personal information other than those mandated by law in any relevant country, save to the extent expressly stated otherwise in this Privacy Policy.

15. COOKIES

Cookies are used on this website. When you visit our website, a cookie is a little file of letters and numbers that is stored on your browser or the hard drive of your computer or device. It enables the website to recognise your device and save information about your preferences or previous actions.

Cookies enable us to offer you with a decent browsing experience while also allowing us to enhance our site.

More information about the different types of cookies can be found in Cookie popup on the bottom of our site.

If you have any queries regarding this Privacy Statement, please email us at info@consultcircle.com or write to us at Consult Circle Ltd, 86-90 Paul Street, London, EC2A 4NE.